Call for energy and legal experts

There are 19 buildings, including village halls, parish churches and sports halls, across
Northumberland that have been included in phase 1 of this project and have high level feasibility studies completed.

We now have three opportunities open to further our Solar Village Halls project bringing PV, energy storage and a community energy company to Northumberland.

The project team is available for discussions about the requirements for this project, as well as sharing the work already completed. Contact Liz at hello@ruraldesigncentre.com


We would welcome organisations that can deliver individual or multiple elements on the following three opportunities:

1. Consultants for the Development of a Community Energy Company


Phase two will provide detailed work to progress this to make the buildings ready for the installation of PV, batteries and energy management systems. The data provided will include the annual energy generation potential for each building, to build into the financial model.


To ensure the set-up, legal structure, management, governance and on-going development of the delivery vehicle is sustainable and successful in the long term. This phase should culminate in the establishment of the delivery vehicle. As PV/ energy storage is delivered to village halls, the vehicle should be up and running to provide maximum potential reward from the outset. The vehicle should be suitable for new community buildings to join in the future. There are a number of aspects to the legal and governance structure that need to be considered:


• The legal structure for the energy company will need to allow participating community buildings to have an interest and governance input into the company. There will also be a need to consider the company’s ability to raise finance to fund the project. Once a suitable legal format is agreed the company will need to be legally constituted and the governance arrangements with the community buildings established.


• A review of the legal titles for the 19 community buildings to flag and issues in respect of restrictive covenants, planning restrictions or other issues that may need to be addressed in the project.


• There will need to be a legal agreement between the energy company and the community buildings to site the generation equipment, the batteries and any ancillary equipment within the community building.


• There will need to be a power purchase agreement between the Community Energy Company and the community building that deals with the supply of electricity to the building.

 

2. Planning Application Experts

The project team is procuring a renewable energy expert to complete detailed surveys of the 19 buildings, to produce all technical drawings and detailed specifications for each of the buildings, ready to be submitted for planning applications (where they are required).
We are also seeking planning experts to complete the applications and work with Northumberland County Council and the Newcastle Diocese to submit these applications, ready to deliver the schemes at the start of 2023.


You will be provided with, at a minimum:


• All technical drawings required


• Detail of the make, model and size of PV array to be installed


• Detail of the make, model and size of battery storage system to be installed


• Preferred suppliers and installers of the systems


• Cost of purchase (or financial details of leasing schemes), installation and on-going maintenance of the system


• Seasonal minimum and maximum expectations for energy generation for the building


• Confirmation on whether planning permission is required*


• Confirmation on whether grid connection application is required


There will be an opportunity to work with the renewable energy consultants to ensure the data required for submitting the planning applications is all collected during the survey phase.
This project may also require applications for grid connection for several of the buildings, which form part of this brief.
The project team has established a good working relationship with the planning team at Northumberland County Council and Northern Powergrid.
Additionally, there are 17 further buildings who are interested in joining the project, but who have not completed the phase 1, high level feasibility study. The project would like to progress as many of these as budget allows to the same stage as the original 19 buildings, and would like to take as many as possible through to the planning application stage.


*the process for churches is different, and Diocese approval is required, through a separate system. This still requires all technical details, drawings, impact and details of the PV array recommended. 

 

3. Renewable Energy Consultants for Detailed Surveys for PV / battery Systems

This phase will take those to the final stages, ready for completing and submitting planning application forms (where needed), grid connection applications (where needed) and a fully costed PV scheme provided for each building.


The reports should include, as a minimum:


• All technical drawings required


• Detail of the make, model and size of PV array to be installed


• Detail of the make, model and size of battery storage system to be installed


• Preferred suppliers and installers of the systems


• Cost of purchase (or financial details of leasing schemes), installation and on-going maintenance of the system


• Seasonal minimum and maximum expectations for energy generation for the building


• Confirmation on whether planning permission is required*


• Confirmation on whether grid connection application is required


The organisation completing this work will work alongside Newcastle University to ensure that the Energy Management System being developed will integrate seamlessly, and will be able to pull the data required. This will be facilitated by the project team via CAN.
Additionally, there are 17 further buildings who are interested in joining the project, but who have not completed the phase 1, high level feasibility study. The project would like to progress as many of these as budget allows to the same stage as the original 19 buildings.


*the process for churches is different, and Diocese approval is required, through a separate system. This still requires all technical details, drawings, impact and details of the PV array recommended.

File
Energy Company Development.pdf
File
Planning Application Experts.pdf